INCLEMENT WEATHER POLICY
When inclement weather could adversely affect the health or safety of members, friends, and guests of OUMC, it is occasionally necessary to cancel church activities, including worship services. Generally for weekday activities, including the preschool, we follow the Fairfax County School cancellations for cancelling events and closing the office at OUMC.
The church answering service (703-938-1234) will be updated as soon as possible, if there is such a cancellation. The e-mail distribution list and an announcement on the church web site will be used when possible, but individuals should pro-actively phone the church for confirmation of cancellations.
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Child Protection Policy
Oakton United Methodist Church has established reasonable procedures to reduce the risk of physical, emotional and sexual abuse of children as they participate in church ministries, and to protect staff and volunteers from false allegations of misconduct. In an effort to create the safest possible environment within Oakton United Methodist Church, several abuse prevention measures including the screening of paid and volunteer workers for past child abuse convictions, regular training on child abuse issues, and the two adult rule are utilized. Click on the link below to read more about our Child Protection Policy and Procedures. Administration and implementation of the policy is overseen by the Child Protection Committee. Click here to see a list of committee members.
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Privacy Policy
Oakton Church does not collect any personal information about visitors to our website beyond that which is provided by the visitor voluntarily. Should a visitor identify themselves—for example, by sending an e-mail for a prayer or visit request—all personal information shared with us will be used only to the extent necessary to respond to the request. The church does not use any personal information beyond its stated purpose, nor does it sell or share personal information with other organizations outside of the church.
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Purchasing Policy
Effective January 2009, PRIOR approval is required before purchasing or requesting reimbursement for all “non-contractual” expenditures (e.g., salaries, utilities, maintenance contracts, etc.) in excess of $250. In general, this would include most “program or activities expenses” incurred by the Ministry Teams and some of the Administrative Committees. If you are unsure which purchases require prior approval, check with your Ministry Team Leader or Administrative Committee Chairperson.
The steps for requesting approval to commit expenditures in excess of $250 are:
1. Complete a Purchase Pre-Approval Form. Forms are available in the lower right hand OUMC mail box or by clicking below.
2. Each Purchase Pre-Approval Form must be signed by the appropriate Ministry Team Leader or Administrative Committee Chairperson. In those instances where the expense will be shared by two or more areas, the affected Team Leaders/Chairpersons must approve the expenditure.
3. Submit the fully completed form to Chair of Finance (Giles Sinkewiz) for approval. The Chair of Finance may consult with Church Council prior to approving or not approving the expenditure. If the purchase is not approved, you will be notified by the Chair of Finance.
For all expenditures, whether or not they are subject to the above Pre-Approval process, a Payment Notification/Check Request Form (see form below) must be completed and submitted to the Treasurer (Bill Doughten). In addition to initiating payment (either to you or someone else), this process will inform the Treasurer which budget line item to book the expenditure against.
Finally, in order to control cash flow, expenditures have been prioritized by the Finance Committee and a minimum balance of funds available will be maintained at $40,000. This also will help determine approval or disapproval of expenditures.
Questions about this policy and its implementation should be directed to the Chair of Finance, Giles Sinkewiz.
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